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Price quotation cover letter format in word

20 Best Free Price Bid Quote MS Word Templates to Download 2022

You’ll be able to quickly and easily detail your price bid quote with a quote template Word. With a premium template, you can focgus on coming up with the quote instead of worrying about the design.

Often times, price bid quotes are quickly written out on paper by hand. This is a very unprofessional way to present a price to your client. By using a modern looking template, you give your client reassurance that you’re providing an accurate quote. Also, your business will be taken more seriously.

Check out all the top-selling quote template Word available on Envato Elements. We’ve also got the best quotation agreement template on GraphicRiver as well. Give your clients the price bid quote that they deserve with a professionally designed bid proposal template Microsoft Word

Best Quote Templates For Word and Google Docs on Envato Elements (With Unlimited Use)

Explore the hundreds of the best premium quote template Word on Envato Elements. For one low monthly fee, download as many quotation agreement templates as you want. You can also download all the other resources available on Envato Elements for your business such as:

  • web themes
  • photos
  • presentation templates
  • and more

All quote templates for Word are ready to use upon download. They’re all fully customizable and feature stylish and modern designs that’ll help your business stand out.

Do you want to download a single quote letter template? Turn to GraphicRiver to purchase premium templates one at a time.

Not sure where to start your search for the best quote letter templates? In the next section we go over the best templates available on Envato Elements & GraphicRiver.

5 Premium Quote Templates for Word and Google Docs on Envato Elements & GraphicRiver (For 2022)

Here are a handful of our best quotation agreement templates. They’re ready to use and customize in Word and Google Docs:

1. Word Invoice

This quote template Word helps you save time. The quote letter template can help you organize your price bid quotes and data surrounding it. This can be used for either personal or business use. It even comes with a few graphics that make it look more professional.

Here are a few notable features:

  • fully layered & well-organized
  • A4 paper size
  • fully print ready
  • free fonts used

2. Business Invoice Word

This quote template Word has a well-organized table layout. This helps you highlight your price bid quote easily. The theme features a yellow color scheme with a section to detail your company’s information at the top.

You can expect the following features in this quote letter template:

  • A4international paper size
  • print ready CMYK @300 DPI
  • EPS and Docx files
  • readme.txt

3. Letterhead Word Template

This quote template Word has a simple but modern design. The template has abstract graphics on the top right and bottom left corners that adds a professional polish. There’s plenty of space for you to add all your documents content as well as your company’s information.

Here are the main features for this template:

  • 4 color options
  • Illustrator, Photoshop, & Word File
  • print ready CMYK @300 DPI

4. Proposal Word

Proposal Word comes full of stunning looking designs. Sixteen unique pages are included. This gives your wide range of designs to detail your price bid quotes on. You can even find a project timeline design in one of the pages.

  • A4 paper size with standard bleeds
  • 16 unique pages
  • print ready, CMYK, 300 DPI
  • auto page numbering

5. Clean Resume Word

Professional looking graphics and skill bars are at your disposal when you pick up this premium template for Word to use as a quote template. There are many different sections and sidebars to help organize all your data’s content. Each page in this resume format doc gives you space to include your company’s logo.

Below are a few notable features that make this template worth a download:

  • A4 resume + cover letter
  • formats: MS Word & InDesign
  • set of icons included
  • paragraph styles

On a budget, but still need a professional looking quotation agreement template? In the next section, we go over the best bid quote templates free.

20 Top Free MS Word Price Bid Quote Template Examples to Download (2022)

Let’s now have a look at some great free options for your next price bid quote document. Before we go over these twenty free downloads, we’ll go over what Envato Elements and Envato Market have to offer for free content.

Each month Envato Elements offers a different section of free files for you to try. You can also find free files each month on GraphicRiver.

Every month Envato Elements offers 12 different hand-selected files, (fonts, presentations, videos, and more). Create a free account to download this month’s free premium files now.

Or try Envato Market for free. They offer seven handpicked monthly freebies. Log in with your Envato Market account to get this month’s handpicked premium freebies.

Now let’s jump into our list of bid quote templates for free:

1. Referral Agreement Templates #02

This is a simple black and white one page referral agreement template. It’s got a basic outline that can be transformed into a Word document quote template.

2. Basic Resume Template

This quotation format doc free download has a green and black color scheme. It contains a standard resume layout and has over three thousand downloads.

3. Sales Letter Template #03

This price quotation letter format in Word free download works for any quote you need to give. The template is fully editable.

4. Purchase Order Template

This is a Microsoft Office quote template free that allows you to a add a ton of information. The document comes with seven different pages.

5. Design Brief Template #04

This template has a cool looking graphic in the left hand corner of the page. The quotation format doc free download is broken down into three different sections.

6. Order Form

This is a one page price quotation letter format in Word free download. The file size is 44 KB and in DOTX format.

7. Customer Profile Template #08

This template is broken down into three sections. The first section can be used for an introduction and the second section can be used for all your price bid quote details.

8. Buy Sell Agreement

This buy sell agreement comes with 10 different pages. The total file size is 31KB. Over four thousand people have already downloaded this Microsoft Office quote template free.

9. Price Increase Letter #06

This template has space for you to add graphs and charts. This one page template can be changed to fit your price bid quote document needs.

10. Cost Analysis Template

You can expect a 23 KB file with this free download. The quotation format doc free download has many rows and columns for you to add price quotes and other data.

11. Business Introduction Letter #02

You’ll find a compact layout with lots of sections on this one page template. Contact information, logos, and addresses, and social media can all be fit into the header and footer.

12. Offer To Purchase Real Estate From

While this is a real estate template, this can be transformed into a quotation agreement template. Three different pages come with this template.

13. Research Proposal Template #07

This template has blue, black, and grey color scheme. It even includes check boxes that can be used in your price bid quotes.

14. Financial Worksheet Format

There are four separate columns in this template that allow you to add organized data to your document. The document is 147KB.

15. Business Proposal Template #08

The Business Proposal Template #08 will help you detail your price bid quote. This simple outlined document is only 21KB in size.

16. Executive Summary Template for Annual Sales

You’ll find two tables in this template that can work for your price bid quote templates. It comes in standard black and white.

17. 11 Free Invoice Templates

This free download is a collection of 11 free invoice templates. Invoice templates make a good choice for your price bid quotes as both deal with money.

18. Investment Proposal Template

This is a layered quotation format doc free download. It contains background graphics, header and footer graphics, and spots to include images.

19. 15 Free Business Proposal Templates

This free download contains 15 different business proposals for you to choose from. Like invoices, business proposals also work well for price bid quote documents.

20. Project Proposal Template

This template includes a flow chart on of its 6 pages. You can even find a table of contents. This works for price bid quote documents that are on the longer end.

In the next section, we’ll cover five tips that can help you improve your quotation agreement templates.

5 Quick Tips To Make Great Price Bid Quotes in Word 2022

Let’s have a look at five different ways that you can improve on your price bid quote documents:

1. Start With a Cover Letter

Starting your price bid quote document with a cover letter is crucial. This cover letter reminds the potential customer who you are. You can also summarize the details of the project you discussed and provide all your contact information.

2. Meet Your Client In Person

While this may not always be possible, it’s best to get all the information from your clients in person. That way, you can make sure you receive all the necessary information to draw up an accurate and fair price bid quote. When you do meet them in person, be sure to give them your business card.

3. Use Graphics & Icons

Price bid quote documents can be quite dry with numbers and details. Adding in a few graphics and icons that fit in with your brand and the document can add a professional touch.

This premium invoice template with plenty of icons gives you a good head start on a quote template for Word.

4. Provide Plenty of Detail

To ensure that your customers understand the reasoning behind the pricing, include as much detail as possible. If there are specific measurements involved, be sure to include those. No matter how big or small the detail is, include it in your document. In the long run, this will benefit your business.

5. Use the Color Blue

All colors have a psychological impact. When you’re delivering a price bid quote, you want to build trust with your clients. The color blue represents trust. So, it’s a great color to add in your documents color scheme.

Looking for even more quotation agreement templates that weren’t covered in this article? In the next section we’ll go over even more best-selling templates designs that can help you create stunning looking bid proposal templates for Microsoft Word.

Discover More Top Microsoft Word Template Designs

Still haven’t found the ideal quote template Word for your next quote template or quote letter template for Word. Be sure to check out the articles below where we go over more premium templates that you can download today!

Cover Letter for a Cost Quotation Template

This cover letter for a cost quotation template template has 1 pages and is a MS Word file type listed under our sales & marketing documents.

Sample of our cover letter for a cost quotation template:

OBJECT: COST QUOTATION FOR [PRODUCT/SERVICE] Dear [CONTACT NAME], As we discussed, here’s a preliminary quotation for [YOUR PRODUCTS/SERVICES] for [YOUR CLIENT]. If the quotation is on target, please tell us how you would like to proceed. If it is not, let us know and we will try to quickly revise the quotation to reflect your needs. We can arrange a payment schedule with low monthly payments tailored to your operating budget. Of course the [YOUR PRODUCTS/SERVICES], is/are also available for outright purchase. But I urge you

Quotation Cover Letter

A quotation cover letter refers to a letter written by the seller to a buyer giving information about the pricing of a product, delivery conditions, and the terms of payment. It is an offer for sale.

The seller writes this letter to the buyer to convince him/her of the suitability of the product he is selling.

The seller sends it in response to an inquiry that has been made previously by the buyer. Therefore, the seller must state all the information required by the buyer when writing such a letter. The buyer must accept a quotation by way of signing and initiate the processing of the order.

Table of Contents

Tips for writing a Quotation Cover letter

  • While writing the quotation, ensure it’s enclosed – Once all the details are written down, a quote is a confidential document and must be inserted in an envelope with identification on top that indeed it is a quotation. In case the buyer had many letters on board, he will be able to differentiate the quotation from other general letters and give it a priority.
  • Prompt the reader about the products- This is in terms of matching the goods with what they wanted and if they would need any modification. This will aid in forming a close relationship, which will, in the long run, form a basis for closing the contract with your organization.
  • Entice the reader – Inspire the reader by enticing him to purchase the product now when the prices are still low. This is a tactic to ensure that you close the sale within the shortest time possible.
  • Quote the ending date of the terms given – If the pricing and delivery period had an ending date, it’s essential to let the buyer know that the conditions are stipulated for a given period of time. Most likely, if the quotation wins the bid, then the buyer will make sure that the sale is closed within the time limit that you have offered to them.
  • Deliver as promised – When you win the bid, do not give any excuses regarding the delivery date, processing period. Ensure that you provide the customer with an excellent customer service experience, which will help build a long term working relationship and, consequently, profitability.

Quotation Cover Letter Template

This refers to a layout that helps the business person to come up with a complete quotation, having been formatted to input the details as befits the quote. Below is an example.

Date (date on which Quotation is written)

In reference to the discussion we held on I hereby submit the quotation for supply of Office Chairs and Desks.

I hope that the quotation matches your expected costs, delivery, and type.

All our furniture have the below specifications;

It’s our sincere hope that you are comfortable with the quotation, and you will let us know when we can proceed in the processing of your order.

We prefer a 30 days waiting period for payment of any supply from the date of delivery. We believe it is well within your capacity and request for an order soonest.

Since the manufacturer keeps changing the prices, we also request you to act soon before the prices go up, and we may be forced to amend the prices, and therefore the quoted price will be in place for the next 45 days.

It would be kind of you to give as a go-ahead and allow the smooth running of the supply as soon as you could.

Quotation Cover Letter Sample

A sample quotation letter is a preformatted letter showing how to write all the information required by the buyer regarding the sale of services from a proposal that was initially made. Below find an example;

Furniture people International,

Head of Business,

Mr. Latifa Kushi.

Robeta Cleaning Services

Date: ____________ (Date on which quotation is written)

Sub; Quotation for Supply of Furniture.

As per our discussion held last week over the supply of furniture to your office, I, at this moment, present the detailed quotation in support of your request.

We hope that in the interim, this quotation bears all the information that you would require to make a firm decision and a subsequent order.

We hope that you will let us know on the way forward to be able to move with speed and manage the timelines. Some of the pointers include;

  • Our Payment terms- This is done 30 days after the date of delivery.
  • Pricing- The prices given are valid for 45 days, depending on the manufacturer’s change of prices. As such, we request your order to be done within this period to avoid changes at the last minute.

Your company has an excellent contract relationship with us and look forward to better times together. Please find attached the quotation.

For more information, kindly reach the undersigned on email [email protected] at your earliest.

Quotation Cover Letter Email

This is a form of an email quotation sent to the buyer with all the information required to entice him to close a contract with you. Below is an example.

I am Peter England, the Facilities Manager of the Furniture People international Ltd.

As discussed last week, I, at this moment, present to you a quotation for the supply of furniture to your organization.

We have quoted the prices of each type of furniture, the expected delivery period. What’s more, we are currently offering free delivery if you buy within the next 20 days from the date of this quotation.

Our payment terms are flexible and range between 30-45 days from the date of delivery.

It’s our sincere hope that you are comfortable with this arrangement and look forward to getting a final order to aid in processing the cargo.

Do not hesitate to contact the undersigned for further information on email [email protected]

I will appreciate your prompt reply.

Thanking in advance,

“Furniture People International Ltd”


A well-designed quotation cover letter is what is needed to entice the buyer to purchase your products. Create a friendly environment and ensure that this goes well with whatever you quote. Never overpromise the customer if you know that you will not deliver.